The 80/20 Rule of AI at Work
80% of your results come from 20% of your AI use cases. Find those high-impact tasks.
AI Productivity Stack (All Free)
Email & Communication: Gmail Smart Compose, ChatGPT, Grammarly
Writing & Documents: Notion AI, Google Docs
Research: Perplexity.ai, ChatGPT
Data & Spreadsheets: ChatGPT (for formulas), Google Sheets
Design: Canva AI, Remove.bg
Meetings: Otter.ai, Fireflies.ai
Translation: DeepL, ChatGPT
Task Audit
| Task | Hours/Week | AI Can Help? | Time Saved | |:---|:---|:---|:---| | Email writing | ___ | ✅ Draft, summarize | 50% | | Meeting notes | ___ | ✅ Transcribe, summarize | 90% | | Research | ___ | ✅ Find sources, summarize | 60% | | Report writing | ___ | ✅ Outline, draft, edit | 50% | | Translation | ___ | ✅ Draft, then review | 80% |